Yesterday afternoon, the Biden administration announced a new plan that obligates all employers with more than 100 workers to require vaccination or weekly testing for COVID-19. These employers will also be required to offer workers paid time off for vaccination and recovery from possible side effects. The plan leans heavily on the private sector to urge millions more Americans to get vaccinated for COVID-19.
President Biden also announced yesterday that COVID-19 vaccines will be required for roughly 17 million healthcare workers in facilities that receive Medicare and Medicaid funding, and for federal contractors and most federal employees. For these workers, weekly testing will no longer qualify as a substitute for vaccination.
All told, the new actions will cover 2 of every 3 American workers.
The vaccine requirements for employers with100 or more workers will be part of a new emergency rule currently being developed by the Occupational Safety and Health Administration (OSHA), which could carry penalties of up to $14,000 per violation. Full details are expected from OSHA in the coming days.
Even before yesterday’s announcement, many employers were considering ways to strengthen their vaccine policies, according to recent surveys of both large firms and small businesses. Some business owners welcomed the news, arguing that government mandates "take the heat off" of them. In all cases, mandating vaccinations for workers requires thoughtful planning and communication. Here are three essential steps:
1. GATHER EMPLOYEE FEEDBACK. Use surveys or focus groups to hear directly from employees, and be sure to engage workers representing communities that have been most affected by COVID-19. You may find strong backing for vaccination requirements: already, three-quarters of adults have received at least one vaccine dose, and according to a recent AP poll, half of all workers now support vaccine requirements, compared to only 26% who oppose. Listening to your employees will also give your company a better idea of what to expect and how to address any challenges or access concerns.
2. PLAN AHEAD. Employers implementing vaccine requirements will need to answer a number of logistical and equity questions:
3. OFFER A COMPELLING RATIONALE that reinforces your commitment to health and safety. When Delta Air Lines announced a $200 monthly healthcare premium surcharge on unvaccinated employees, CEO Ed Bastian told employees that the average COVID-19 hospital stay was costing the company $50,000. (For your company, the lost productivity from mandatory quarantines or long illnesses might also be useful examples.) Bastian also reminded his employees of all the ways Delta has prioritized clean and safe work environments, and thanked those who have already driven the company’s vaccination rate to 75% — statements that cast the new measure as an extension of existing, strongly supported company safety policy.
Employers can expect media interest and press questions about their vaccination policies for workers and customers. Having thought through the practical questions of a vaccination policy and articulated the reasons behind the policy to your employees is excellent preparation for answering questions from the public and press. Here are a few additional considerations to help you represent your policy with confidence.
Your safe, simple, straightforward messaging can answer almost any question that arises.
Q: Are you sure it’s legal to require your employees to get vaccinated?
A: Yes, absolutely. Federal law supports workplace vaccination requirements. The Biden administration now requires businesses with more than 100 workers to require vaccinations or mandate weekly testing. This is about what’s safest for our workers and customers.
Q: Is it fair to require employees to get vaccinated to keep their jobs?
A: Employers have an obligation to keep their workers safe. COVID vaccines are proven to be safe and effective at keeping workers healthy. A more prudent question is whether it’s fair for employers to create unsafe workplace environments by not requiring vaccines when we know they are safe and effective [and supported by the majority of our workforce]. At the end of the day, this is about what’s safest for our workers and our customers.
Q: Why are you doing this now?
A: We want to create a safe workplace and a healthier community. The vaccines are proven to be safe and effective. And a fully vaccinated workforce creates the safest possible workplace environment for employees and customers. So, we’re requiring vaccines because we want to do what’s best for our workers and customers.
Q: Are you prepared for employees to quit rather than get vaccinated?
A: Despite all the evidence that vaccines are safe and effective, despite the financial challenges workers would be bringing on themselves, despite all of the reasons for a person’s health, their career and their families, there will be some minority of workers who will not get vaccinated. We never like to see anyone go, but we are prepared for it and we have to do what’s safest for the rest of our employees and our customers.
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