Sample ERG / DEI Leader Communications

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Updated: April 19, 2021

Email to ERG members or informal employee networks:

Dear <name></name>,

As COVID-19 vaccines become more available, we know that it’s important to share as much information as possible about them. I just went to a training and have some helpful resources from trusted experts about the COVID-19 vaccines that I would like to share with you.

INSERT

  • DETAILS ABOUT THE PRESENTATION YOU WILL GIVE OR
  • LINK TO RESOURCES ON YOUR INTRANET OR OTHER CHANNELS OR
  • THREE MAIN FACTS YOU THINK PEOPLE NEED

My goal is to help you find answers to any questions you might have. I also encourage you to talk with your doctor or healthcare provider, or visit GetVaccineAnswers.org or VaccineFinder.org.

In the meantime, please continue to prioritize the health and safety of yourself and each other.

Sincerely,

<name></name>

Short post for internal message boards/channels:

Hi <name></name> – As COVID-19 vaccines become more available, we know that it’s important to share as much information as possible about them. I just went to a training and have helpful resources from trusted experts about the COVID-19 vaccines that I would like to share with you on <insert date="" and="" time=""></insert>. If you have any questions before the presentation, please feel free to reach out to me!

Short post for text or other brief communications:

Hi <name></name>, I just received some helpful info and resources on the COVID-19 vaccine from trusted experts. <insert invitation="" to="" meeting,="" direct="" people="" resources,="" offer="" hand="" out="" hard="" copies="" of="" fact="" sheet,="" etc.=""></insert>

Sample facts and messages you can text, email, post, say or otherwise share to keep the conversation going:

Add a link to more information with any of these messages. This can be your website, a physical location to pick up materials, an invitation to a meeting, links to GetVaccineAnswers.org or VaccineFinder.org, or simply, “Ask me for details.”